Art Prize 2024 Terms and Conditions

Graduate Art Prize 2024 Terms and Conditions

By participating in the GSA Graduate Art Prize 2024, you are subject to the following terms and conditions:

1. Eligibility: This competition is open exclusively to currently enrolled University of Melbourne postgraduate students. GSA Staff (including casual student staff members), Board, Representative, and Faculty Council members are ineligible to participate.
2. Entry Limitation: Each student is allowed only one entry. Entries must be submitted using the entrant’s University of Melbourne student email address.
3. Submission Period: Entries will be accepted between 9:00 AM on May 31st, 2024, and 5:00 PM on July 29th, 2024. Late or misdirected entries will not be considered.
4. Artwork Requirements: Entrants must affirm that they are the sole creators of their artwork, produced within the preceding 12 months (May 2023-July 2024) including the submission period. Only original, non-AI generated, still artwork suitable for printing on paper will be accepted. Video entries or QR codes are not permissible and will result in disqualification. Use of stock images or clip art will be cause for disqualification.
5. Collaboration: Entrants are allowed to collaborate on an artwork, however, all collaborators must be current post-graduate students at the University of Melbourne. Details will be checked of any additional collaborators. If successful through the selection process, only x1 ceremony ticket will be provided per artwork, plus x1 guest (total x2 tickets)
6. Submissions Process: All submitted artworks will undergo a pre-judging process which will involve a review by a panel to determine which artworks proceed to the final judging phase. Only artworks that successfully pass through the pre-judging process will be included in the Art Prize. Finalists will be selected based on images and information submitted by the entrant. The decision of the pre-judging panel is final and not subject to appeal.
7. Authenticity Verification: All submitted artworks will undergo individual review for authenticity. Entrants may be required to provide verification upon request. Failure to comply will result in disqualification from judging and forfeiture of prize money.
8. Communication Responsibility: Entrants are responsible for monitoring their email, including spam folders, for communication related to their submission. Failure to respond within the specified timeframe will render the submitted artwork ineligible for prizes and may be excluded from the exhibition.
9. Final Decision: The decision on winning entries is final, and no correspondence will be entered into.
10. Content Guidelines: Entries deemed offensive or inconsistent with GSA values will be rejected.
11. Copyright and Usage Rights: Entrants retain copyright to their artwork. By participating in the GSA Graduate Art Prize 2024, entrants grant GSA permission to display and publish entries (or part thereof) on its website, other platforms, and for promotional purposes. GSA also receives a perpetual, non-exclusive license to use photographs of the artwork for non-commercial purposes across all GSA media.
12. Sales Program: If you choose to submit your original artwork for consideration as “for sale,” you acknowledge and agree that any sales discussions, pricing negotiations, and final transactions initiated after GSA has provided you with the contact details of any interested parties will be at your sole discretion and will not involve GSA. You agree to bear the responsibility for setting the terms, and conditions, and finalizing the sales of your artwork. GSA shall not be liable for any disputes or damages arising from or related to the sales process. By participating in the “for sale” program, you agree to indemnify and hold GSA harmless from any claims or losses associated with the sale or purchase of your artwork
13. Disqualification: GSA reserves the right to exclude entries or withdraw prizes if entrants fail to meet the Entry Requirements or abide by these Terms and Conditions.
14. Prize Eligibility: Students are eligible for prizes only if they attend the ceremony or if a GSA pre-approved delegate attends on their behalf. Each accepted submission will receive one ticket for the artist and one ticket for one additional guest to the Award Ceremony.