New Affiliation Form Grad Group Form (New affiliation) Your details Your name * Your email address * Your contact number * Grad Group details Grad Group name * Grad Group email adress * This group is: * a new group from scratch. an established group (e.g. special interest group, faculty based group). How would you categorise your Grad Group? (Choose as many as apply) * Academic Business & enterprise Creative, media & performance Faith & spirituality International & cultural Physical activity, sports & games Political, campaigning & social justice Professional development Representation & inclusion Special interest Sustainability & the environment Welfare & wellbeing Please detail the key aims of your Grad Group (Choose as many as apply) * To develop graduate student community and provide social experiences To enhance the academic life and skills of graduate students To foster and promote graduate student creativity and accomplishments To foster collaboration in and the communication of graduate student research and ideas To promote graduate student welfare and wellbeing To provide professional development and upskilling opportunities for graduate students To provide space, support and voice for under-represented graduate student To represent graduate students and develop and empower graduate student voice OtherOther Is your Grad Group is connected to a Faculty, School or University Department? If so, please provide details * Month IGM/AGM took place * Is your group (you may select more than one): Australian Charities and Not-for-profits Commission (ACNC) registered an incorporated association affiliated with UMSU (University of Melbourne Student Union) What is your group's incorporated association registration number? * What is your group's ACNC number? * Who can be a member? * Membership details Cost of membership * How can someone become a member? * Membership makeup * All members are/will be University of Melbourne graduate students Members are/will be a mix of University of Melbourne graduate students and undergraduate students Members are/will be a mix of University of Melbourne graduate students and others (such as alumni, staff or other students) OtherOther Which campuses and locations are/will your members based at? * How many of your members are University of Melbourne graduate students? * Total membership number * Upload your current membership list here * Drop a file here or click to upload Choose File Maximum upload size: 516MB Membership lists should include: Name, Email Address, University of Melbourne Graduate status, Student ID, Expected Completion Date and Program of Study. If you require a Membership Template please just contact gradgroups@gsa.unimelb.edu.au. Marketing and the GSA website Group description * This description will feature on the GSA website. Use it to tell potential members about your Grad Group and your activities! Website and social media links * Please provide links to any online presence, including Facebook, Instagram, Twitter, LinkedIn, etc. Is there anything else you would like featured in your section of the GSA website? Please upload your Grad Group's logo Drop a file here or click to upload Choose File Maximum upload size: 516MB We will provide a logo at a later date Yes Governance and official documentation Constitution - please upload your group's constitution here. * Drop a file here or click to upload Choose File Maximum upload size: 516MB Required items to be included in the constitution: Procedures and quorums for general meetings (e.g. AGM, SGM, Special Resolution etc) The executive structure of the group A restriction that the group operates as a not-for-profit entity A wind up clause The aims of the group Membership requirements A clause stating your affiliation with GSA Appropriate disciplinary and dispute resolution procedures. If you require a copy of the sample constitution, please send an email to gradgroups@gsa.unimelb.edu.au The meeting minutes should include a successful motion to approve your constitution as above. If you are a brand new group, it should also include a successful motion outlining your group's aims and objectives and the creation of your Grad Group bank account. Email gradgroups@gsa.unimelb.edu.au if you require a template for General Meeting minutes. Meeting minutes - please upload minutes of your AGM/IGM/SGM where you voted to affiliate with GSA * Drop a file here or click to upload Choose File Maximum upload size: 516MB Upload your committee members list here * Drop a file here or click to upload Choose File Maximum upload size: 516MB The list must have committee members' name, position, email, and phone number. Number of committee roles Bank account details Name of the bank (e.g. UniBank, Bank Australia, Commonwealth Bank, ANZ, NAB etc) * Account name * BSB number: * Account number: * Signatory 1 (full name): * Signatory 2 (full name): * Signatory 3 (full name) GSA affiliation Why you would like to affiliate with GSA? * By agreeing to affiliate with GSA, you and your group accept that GSA has the rights to: (1) obtain information about your Grad Group whenever deemed necessary; (2) ask for your Grad Group's commitment to participate in important GSA events related to Grad Groups; and, (3) stop or freeze funding if your group does not comply with Grad Group obligations and requirements. * Yes, we agree No, we disagree. In order to uphold the minimum obligations of affiliation with GSA, Grad Groups must comply with the following: Declare an accurate and current group size based on a membership list Spend GSA funds on SSAF core functions Update GSA of any changes in group details, such as committee members or social media accounts Communicate about GSA to group members via email/social media and correctly use the Grad Groups logo Be timely in responding to GSA requests such as communicating about events or audits Hold an Annual General Meeting each year Report to GSA annually or twice-annually, dependent on group size Inform GSA about events and activities being run by the group Does your Grad Group agree to the above obligations, as part of your affiliation with GSA? Yes, we agree to the above obligations Submission and declaration Any further comments On behalf of our group committee, I declare that all information provided in this application remains true and accurate. We, as committee members, agree to the terms and conditions of the Grad Group Procedures and Grad Group Handbook. Please tick 'yes' if you agree. * Yes reCAPTCHA Submit
