Start a Grad Group

Thank you for your interest in starting a Grad Group!

GSA is currently in the process of adapting to the new economic conditions brought on by the effects of COVID19. Regardless of this, Grad Groups have always been, and continue to be, an invaluable part of the GSA community. Supporting them and the broader graduate student community remains GSA’s top priority during this challenging period.

GSA is continuing to receive affiliation applications, albeit with an adjusted timeframe for processing and approval. For all affiliation forms received after 20th August 2020, no decision on your application status will be confirmed until December 2020. For affiliation forms received prior to this date, your applications are in review and you will be notified shortly on their progress.

For more information on the affiliation process, or anything else associated with Grad Groups, please contact Subah and Clare at gradgroups@gsa.unimelb.edu.au.

What is a Grad Group?

A Grad Group is a GSA-affiliated student society that supports, and is led by, graduate students at the University of Melbourne. GSA’s Grad Groups promote interaction, welfare and cohesion within the University of Melbourne’s diverse graduate student population and fall under the following broad categories:

  • Academic
  • Business & enterprise
  • Creative, media & performance
  • Faith & spirituality
  • International & cultural
  • Physical activity, sports & games
  • Political, campaigning & social justice
  • Professional development
  • Representation & inclusion
  • Special interest
  • Sustainability & the environment
  • Welfare & wellbeing

Any University of Melbourne graduate student can set up a Grad Group! You just need six members, a common interest and some documentation that we can help you with! To talk through the benefits of affiliating, find out what funding opportunities there are and discuss the affiliation process, feel free to book in with the Grad Groups team here. You can also email us at gradgroups@gsa.unimelb.edu.au to get started.

Book in to meet the Grad Groups team

Why affiliate with GSA

An affiliated Grad Group receives:

    • Funding and grants
    • Room and equipment hire
    • Representation
    • Networking opportunities with GSA and other Grad Groups
    • Marketing assistance
    • Training
    • Public liability insurance
    • Services, support and advice

Grad Group funding

GSA provides Grad Groups with the funding through:

      • Upfront funding
      • Annual funding (via reimbursements)
      • Training funding
      • Special grants

Funding is based on group size, with our smaller groups getting $500 a year (in upfront and annual funding) and our largest groups getting $8,000. Groups may also apply for special grants and training subsidies. Upfront funding remains the same, no matter the time of year a Group affiliates, however, annual funding is allocated pro-rata as per the table below.

Affiliation application received Affiliation active from % of Annual funding allocation
1 Oct – 31 Dec 1 January 100%
1 Jan – 31 Mar 1 April 75%
1 Apr – 30 Jun 1 July 50%
1 Jul – 30 Sep 1 October 25%

Find out more about Grad Group funding here

Joint affiliation

We welcome joint affiliations for student clubs who wish to affiliate with GSA and UMSU. The guidelines for joint affiliation can be found here.

How to affiliate

We process affiliations four times a year: in March, June, September and December. You can submit your application via the form below at any time.

Affiliation application received Affiliation active from
1 Oct – 31 Dec 1 January
1 Jan – 31 Mar 1 April
1 Apr – 30 Jun 1 July
1 Jul – 30 Sep 1 October

To support with the transition, any potential affiliate Grad Groups who have been in touch about affiliation prior to 1 January 2020 that affiliate between January and March will be eligible for 100% of annual funding.

If you’re interested in forming a Grad Group, you’ll need just six University of Melbourne graduate students with a common interest, a bank account, a constitution (with some basic requirements that we will provide to you), a governing committee (for example, President, Treasurer and Secretary), a Group email address and to hold a meeting where your members vote to affiliate with us.

Your Group’s aims must include at least one of the following:

      • To develop graduate student community and provide social experiences
      • To enhance the academic life and skills of graduate students
      • To foster and promote graduate student creativity and accomplishments
      • To foster collaboration in and the communication of graduate student research and ideas
      • To promote graduate student welfare and wellbeing
      • To provide professional development and upskilling opportunities for graduate students
      • To provide space, support and voice for under-represented graduate student
      • To represent graduate students and develop and empower graduate student voice

To apply, please complete the Affiliation Form. You will need the following:

      • You group details and description
      • A copy of your Constitution
      • Your membership list and membership details
      • Your committee list
      • Minutes from the meeting where you voted to affiliate
      • Details of your bank account and signatories
      • Your group’s logo
      • Social media and contact details

Useful resources

To help you set up your Grad Group, we’ve compiled these templates:

Model Constitution Membership list template
Committee list template Meeting Agenda & Minutes Template

Affiliate Form

To submit your application to, please fill out all the sections below. You’ll need:

      • You group details and description
      • A copy of your Constitution
      • Your membership list and membership details
      • Your committee list
      • Minutes from the meeting where you voted to affiliate
      • Details of your bank account and signatories
      • Your group’s logo
      • Social media and contact details
Grad Group Form (New affiliation)

Your details

Grad Group details

Membership details

Marketing and the GSA website

Governance and official documentation

Bank account details

GSA affiliation

Submission and declaration