Start a Grad Group

A Grad Group is a GSA-affiliated student society that supports, and is led by, graduate students at the University of Melbourne. GSA’s Grad Groups promote interaction, welfare and cohesion within the University of Melbourne’s diverse graduate student population and fall under the following broad categories:

  • Academic
  • Business & enterprise
  • Creative, media & performance
  • Faith & spirituality
  • International & cultural
  • Physical activity, sports & games
  • Political, campaigning & social justice
  • Professional development
  • Representation & inclusion
  • Special interest
  • Sustainability & the environment
  • Welfare & wellbeing

Any University of Melbourne graduate student can set up a Grad Group! You just need six members, a common interest and some documentation that we can help you with! To talk through the benefits of affiliating, find out what funding opportunities there are and discuss the affiliation process, feel free to book in with the Grad Groups team here. You can also email us at gradgroups@gsa.unimelb.edu.au to get started.

Book in to meet the Grad Groups team

Why affiliate with GSA

An affiliated Grad Group receives:

  • Funding and grants
  • Room and equipment hire
  • Representation
  • Networking opportunities with GSA and other Grad Groups
  • Marketing assistance
  • Training
  • Public liability insurance
  • Services, support and advice
  • Grad Group funding

    GSA provides Grad Groups with the funding through:

    • Upfront funding
    • Annual funding (via reimbursements)
    • Training funding
    • Special grants

    Funding is based on group size, with our smaller groups getting $500 a year (in upfront and annual funding) and our largest groups getting $8,000. Groups may also apply for special grants and training subsidies. Upfront funding remains the same, no matter the time of year a Group affiliates, however, annual funding is allocated pro-rata as per the table below.

    Affiliation application received Affiliation active from % of Annual funding allocation
    1 Oct – 31 Dec 1 January 100%
    1 Jan – 31 Mar 1 April 75%
    1 Apr – 30 Jun 1 July 50%
    1 Jul – 30 Sep 1 October 25%

    Find out more about Grad Group funding here

    Joint affiliation

    We welcome joint affiliations for student clubs who wish to affiliate with GSA and UMSU. The guidelines for joint affiliation can be found here.

    How to affiliate

    We process affiliations four times a year: in March, June, September and December. You can submit your application via the form below at any time.

    Affiliation application received Affiliation active from
    1 Oct – 31 Dec 1 January
    1 Jan – 31 Mar 1 April
    1 Apr – 30 Jun 1 July
    1 Jul – 30 Sep 1 October

    To support with the transition, any potential affiliate Grad Groups who have been in touch about affiliation prior to 1 January 2020 that affiliate between January and March will be eligible for 100% of annual funding.

    If you’re interested in forming a Grad Group, you’ll need just six University of Melbourne graduate students with a common interest, a bank account, a constitution (with some basic requirements that we will provide to you), a governing committee (for example, President, Treasurer and Secretary), a Group email address and to hold a meeting where your members vote to affiliate with us.

    Your Group’s aims must include at least one of the following:

    • To develop graduate student community and provide social experiences
    • To enhance the academic life and skills of graduate students
    • To foster and promote graduate student creativity and accomplishments
    • To foster collaboration in and the communication of graduate student research and ideas
    • To promote graduate student welfare and wellbeing
    • To provide professional development and upskilling opportunities for graduate students
    • To provide space, support and voice for under-represented graduate student
    • To represent graduate students and develop and empower graduate student voice

    To apply, please complete the Affiliation Form. You will need the following:

    • You group details and description
    • A copy of your Constitution
    • Your membership list and membership details
    • Your committee list
    • Minutes from the meeting where you voted to affiliate
    • Details of your bank account and signatories
    • Your group’s logo
    • Social media and contact details

    Useful resources

    To help you set up your Grad Group, we’ve compiled these templates:

    Model Constitution Membership list template
    Committee list template Meeting Agenda & Minutes Template

    Affiliate Form

    To submit your application to, please fill out all the sections below. You’ll need:

    • You group details and description
    • A copy of your Constitution
    • Your membership list and membership details
    • Your committee list
    • Minutes from the meeting where you voted to affiliate
    • Details of your bank account and signatories
    • Your group’s logo
    • Social media and contact details
    Grad Group Form (New affiliation)

    Your details

    Grad Group details

    Membership details

    Marketing and the GSA website

    Governance and official documentation

    Bank account details

    GSA affiliation

    Submission and declaration